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I. Kituo Cha Sheria (KITUO) is a leading Human Rights and Legal Aid Non Governmental Organisation (NGO) founded in 1973. We are seeking to recruit a dynamic, self driven and result oriented person to fill in the following position in our organization:-

COORDINATOR FINANCE AND ADMINISTRATION (Ref: KCS/FAD-NRB/APP)

The coordinator will be responsible to the Executive Director for strategic planning, budgeting, co-ordinating, Developing and implementing financial plans and budgets for KITUO, outlining projected revenue sources and expenditures. Also responsible for Developing and installing effective financial management systems and procedures aimed at improving financial reporting and accounting systems to ensure that all income is properly receipted and accounted for. Other duties include Developing and maintenance of effective office systems (e.g. office maintenance, fixed assets, supplier contacts), ensuring these are consistent with Kituo’s operating requirements. Support the efficient running of Kituo’s office daily operations. Ensure all procurement processes are in compliance with Kituo’s and donor regulations. Support logistics for Kituo’s programme activities and any other administration duties as agreed. Advise on HR policies when required to ensure these comply with statutory regulations. Maintain personnel records and coordinate recruitment/induction in line with Kituo’s processes.

Minimum Qualifications and Training: Must be in possession a Bachelor’s degree in Business Administration, Commerce or Economics or equivalent qualification. A Master’s degree in the related field will be an added advantage.

Relevant Experience: Must have gained a minimum of 5 years’ progressive financial management and grants management experience on national development projects;

Skills: Must have good communication skills and must be proficient in using word processing, spreadsheet as well as QUICKBOOKS accounting software package. Demonstrated effective interpersonal skills, creative problem-solving, conflict, ethical management skills and excellent written and oral communication skills, Strong analytical and computer skills, especially with accounting software, spreadsheets and financial analysis. 

Key duties and responsibilities include:

  • Developing and implementing financial plans and budgets for KITUO, outlining projected revenue sources and expenditures.
  • Developing and installing effective financial management systems and procedures aimed at improving financial reporting and accounting systems to ensure that all income is properly receipted and accounted for.
  • Establishing stringent expenditure control procedures by ensuring that proper authorization for payments is strictly followed, any expenditure incurred are supported by payment vouchers and other valid accounting documents as well as ensuring those budgetary allocations are not exceeded without justifiable cause.
  • Maintaining a fixed assets policy governing cost effective acquisitions, maintenance, valuation, depreciation, capitalization, replacement and disposal.
  • Designing and coordinating the implementation and maintenance of financial information systems to cover the general ledger, job costing, asset management as well as income management system.
  • Interpreting financial reports, statements, accounting records and advising the Executive Director on the significance of the same as well as identifying, evaluating and presenting alternative options for action.
  • Reviewing analysis of activities, costs, operations and forecast data as well as building financial scenarios to determine the progress of each programme against stated goals and objectives.
  • Developing and implementing a flexible and responsive procurement and stores policy that ensures goods and services are procured with due regard to economy and efficiency through the establishment of effective stock control systems.
  • Developing and implementing effective human resource and administrative systems and procedures aimed at enhancing organizational efficiency, raising staff morale and increasing productivity.
  • Participating in multidisciplinary teams to develop and implement integrated management plans and strategies that will ensure the achievement of KITUO’s goals and objectives.
  • Representing KITUO in meetings, conferences and workshops and other forums to discuss financial matters.
  • Preparing annual reports, donor reports, project proposals and position papers as well as filing returns to comply with statutory requirements.
  • Reviewing the operations and results of the programme and providing periodical reports to the Executive Director.
  • Developing and implementing strategic human resource and administration plans, outlining the activities to be undertaken and expected outcomes.
  • Reviewing organizational performance by monitoring, tracking and evaluating progress made against activity plans, target and budgets.
  • Developing and implementing effective strategies for employing qualified candidates with the necessary knowledge, skills, attitudes, behaviors and other characteristics necessary for effective job performance.

How to Apply: Interested candidates who meet the requirements should send their applications indicating the job reference number above. Applications should include: Cover Letter, Detailed CV, three referees one of which must be current or most recent employer, Copies of testimonials, email and day telephone contact, and an indication of present and expected remuneration. Address the application to:

THE EXECUTIVE DIRECTOR, KITUO CHA SHERIA

(LEGAL ADVICE CENTRE)

P.O. Box 7483 – 00300, Ronald Ngala, Nairobi

E-mail: hr@kituochasheria.or.ke 

The application must reach us on or before 18th October 2019. Only short-listed applicants will be contacted.

II. Kituo Cha Sheria (KITUO) is a Non Governmental Organization (NGO) whose mission is to empower the poor and marginalized people to effectively access justice and realize their human and people’s rights. This is done through advocacy, networking, lobbying, legal aid and education, legal representation and research.

ACCOUNTANT (Ref: KCS/ACCT-NRB/APP)

KITUO seeks to recruit a qualified, energetic, dynamic, result oriented and capable person to fill the position of Accountant at the Head Office in Nairobi.

Reporting to the Coordinator – Finance and Administration, s/he is responsible for: day to day transactions such as receiving and verifying financial instructions to facilitate payments against bills, invoices, salary advances, reimbursement claims and cheque requisitions as well as preparing including cash and cheque payments against approved documents. The holder is also responsible for the monthly payroll preparation. Other key duties include analyzing and reconciling financial information as well as preparing monthly and annual statutory accounting reports, as well as receiving and receipting of all incoming payment collections and ensuring that all funds are accounted for and banked promptly, in accordance with KITUO financial procedures. This position is key to the efficient running of the finance and administration department.

Key Duties and Responsibilities

  1. Compiling and analysing financial information to prepare entries to accounts, such as cashbooks entry journal and general ledger accounts
  2. Analysing financial information detailing assets, liabilities and capital and preparing balance sheet, surplus and loss statement and other reports to summarise current and projected financial position.
  3. Reconciling all income statements against expenditure to ensure that records of income, creditors and debtors are completed at the end of each month.
  4. Maintaining a fixed assets policy governing cost-effective acquisition, maintenance, valuation, depreciation, capitalisation, replacement and disposal.
  5. Compiling payroll data, calculating statutory and other deductions to be withheld, reconciling errors to maintain accuracy of payroll records as well as ensuring timely payment of salaries.
  6. Preparing periodical reports and statements on financial expenditure and control of costs for the attention of the Coordinator, Finance and Administration.

Minimum Qualifications:

Qualifications and Training: Must be in possession a Bachelor’s degree in Accounting or Business Administration (with Accounting Major), and must possess a minimum of CPA II or equivalent (ACCA).

Relevant Experience: Must have gained a minimum of 3 years experience in accounting and budgeting from a busy finance department. Preferred candidates shall posses previous experience working in a multi donor environment.

Skills: Must have good people and communication skills and must be proficient in using QUICKBOOKS accounting software package. Additional IT skills and ability to prepare management reports may be an added advantage.

How to Apply: Interested candidates who meet the requirements should send their applications indicating the job reference number above. Applications should include: Cover Letter, Detailed CV, three referees one of which must be current or most recent employer, Copies of testimonials, email and day telephone contact, and an indication of present and expected remuneration. Address the application to:

THE EXECUTIVE DIRECTOR, KITUO CHA SHERIA

(LEGAL ADVICE CENTRE)

P.O. Box 7483 – 00300, Ronald Ngala, Nairobi

E-mail: hr@kituochasheria.or.ke  

The application must reach us on or before 18th October 2019. Only short-listed applicants will be contacted.

We Care for Justice                                                                                                www.kituochasheria.or.ke

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