Vacancies and Opportunities

TERMS OF REFERENCE FOR THE DEVELOPMENT OF A STRATEGIC PLAN 2025-2029

 1.0 Background

Kituo cha Sheria (‘Kituo’) is a non-governmental organization (NGO) registered in 1973 with its headquarters in Nairobi, a specialized branch office in Pangani and a regional office in Mombasa. Kituo exists to enhance equity and access to justice for all Kenyans, especially the poor and marginalized.

By 1973, state-funded legal aid was only available for people charged with capital offences. This left out people who could not afford legal aid for issues relating to land, labour and housing, which were very common.  As a result, Kituo carved its niche in the areas of land, labour, housing and other areas of law as far as they relate to the human and peoples’ rights of the poor and marginalized.

As a pioneer in legal aid and education, Kituo has expanded its programmatic base: currently, its core programmes deal with issues of forced migration, advocacy, governance, community partnerships, and peace, justice and reconciliation. The vision and mission of Kituo remain relevant as many poor and marginalized communities remain outside the axis of access to justice.

2.0 Purpose of the task

The purpose of the consultancy is to support and lead the Organisation in a grounded, consultative and participatory planning process. The substantive outcome is a five-year strategic plan for the period 2025-2029 in line with the Organization’s mandate and vision. The Consultant should also provide an implementation matrix and monitoring and evaluation plan.

3.0 Scope of the work           

The Consultant shall lead and guide the process of reviewing and developing the five-year strategic plan of the organisation.

4.0 Specific tasks.

The specific tasks for this consultancy include:

1. Carry out a desk review of documents relevant to an understanding of the mandate, legal frame work and context of the organisation including review of the previous strategic plan.
2. Hold discussions with the board members and staff to build a common approach to the assignment.
3. Conduct interviews with Board, Staff, beneficiaries and other stakeholders.
4. Conduct organizational capacity assessment which shall include a review of the existing structure, financial strategy and sustainability and engagement strategy.
5. Develop a comprehensive methodology and work plan for a participatory process with a view of achieving support and concrete co-operation and programing with members and partners.
6. Finalize the strategic plan, including the log frame and detailed implementation plan.
7. Include a plan to align actions with existing relevant sectors strategies, best practices and emerging issues.
8. Hold a validation meeting.
9. Produce final copy of the strategic plan with inputs from validation meetings incorporated
10. Develop a monitoring and evaluation framework.

5.0 Expertise required.

1. The Consultant should have extensive knowledge and experience on projects and more specifically on the aspect of monitoring, evaluating, learning and reporting.

6.0 Desired Competencies

1. Relevant work experience in strategic planning and development.
2. Excellent and proven analytical skills.
3. Relevant experience in related or similar assignments.
4. Excellent organizational and communication skills, ability to prioritize and work with minimum supervision.

7.0 Commitment to Quality Work

The Consultant shall use an evidence-based approach and ensure the highest standards of work and timely deliverables at every stage of this assignment. The Consultant shall ensure clarity of objectives, and process during the consultations, counter check all facts and figures cited, ensure that the content and format of the draft strategic plan meets the high standard for such documents and ensure proper editing and clarity.

8.0 Method

The Consultant shall obtain disaggregated data, review relevant literature, interviews and undertake field visits in selected areas

9.0 Desired Qualifications

• At least an LLM and or MA degree in Sociology, Strategic Management, Development, Statistics or any other relevant field.

Qualified individuals, consulting consortiums and companies are invited to submit their applications, including an expression of interest, a detailed profile, an updated CV, and a financial proposal, by 20^th January 2025. Applications should be sent to: info@kituochasheria.or.ke and addressed to:

The Executive Director
Kituo Cha Sheria – Legal Advice Centre
P.O. Box 8948 – 00300
Ronald Ngala, Nairobi

VACANCY ANNOUNCEMENTS

Kituo Cha Sheria is a leading Human Rights and Legal Aid providing NGO since 1973. We are seeking to recruit dynamic, self-driven and result oriented persons to fill in the following two vacant positions.

1. COORDINATOR – MOMBASA REGIONAL OFFICE (Ref: KCS/MRO-MSA/APP)

Responsible to the Executive Director for strategic planning, budgeting, co-ordinating, developing and implementing the legal aid programme aimed at providing legal services to qualified individuals and community groups. Also responsible for fundraising for programmes and developing improved systems and procedures as well as monitoring and evaluating programme activities and individual performance against set targets. Other duties include report writing, team building, providing effective leadership and implementing on-the-job training to improve employee performance. 
Minimum Qualifications and Training: Bachelor of Laws (LLB) degree, with relevant training in human rights and access to justice. Adequate knowledge of land and labour issues or equivalent qualifications would be an added advantage. Must be an advocate of the High Court of Kenya with a current practising certificate Masters degree and adequate knowledge and experience of land and labour issues will be an added advantage.
Relevant Experience: Must have been an Advocate of the High Court of Kenya for a minimum of five (5) years. The successful candidate must demonstrate a track record of success in managing a legal and human rights function for a minimum of four (4) years; experience of working with a civil society organisation and knowledge of the NGO sectors is a further added advantage. 
Skills: Must be proactive with strong communication, interpersonal and influential skills. Also must be proficient in using word processing and spreadsheet computer packages and in possession of a valid driving licence.

Key duties and responsibilities include:

• Developing appropriate fundraising strategies and proposals as well as sustainable alternative revenue sources

• Developing appropriate public relations strategies designed to promote KITUO’s image and relations with all stakeholders.

• Reviewing the operations and results of the organisation and providing periodical reports to the Executive Director.

• Reviewing the effectiveness of legal services such as the preliminary screening of clients, provision of legal advice, counselling clients and drafting pleadings, court representation as well as dealing with client complaints.

• Develop and implement appropriate workflow systems and processes for clients accessing services at KITUO, appropriate feedback and monitoring and evaluation system to ensure effectiveness and institutional learning

• Developing a strategic plan and budget as well as outlining key activities to be undertaken to expand the network of pro-bono advocates throughout Kenya.

• Developing work schedules and allocating cases in order to ensure that volunteer advocates receive a continuous flow of court cases for their action.

• Build and coordinate sustainable networks/partnerships with legal aid institutions, and actors in the administration of justice to enhance access to justice.

• Identify legal problems of public interest nature, research on them and develop multi-prong solutions therein, including but not limited to public/strategic/impact litigation.

• Develop strategies for addressing the systemic challenges facing the poor’s quest for justice

• Work in multi-disciplinary teams to monitor, document and seek redress for land, labor and housing-related human rights abuses

• Coordinate mobile legal aid clinics to enhance access to justice by people and communities facing legal problems, and who cannot reach KITUO

• Develop and operationalize effective reporting mechanisms for the legal aid programme

• Developing strategic management plans and budgets as well as setting targets, monitoring and evaluating organisational performance.

• Developing and implementing effective legal services and community partnership operational manuals, including financial accounting, procurement and logistics as well as human resources management systems.

• Preparing annual reports and filing returns in compliance with statutory requirements.

2. COORDINATOR FINANCE AND ADMINISTRATION (Ref: KCS/FAD-NRB/APP)

The coordinator will be responsible to the Executive Director for strategic planning, budgeting, co-ordinating, Developing and implementing financial plans and budgets for KITUO, outlining projected revenue sources and expenditures. Also responsible for Developing and installing effective financial management systems and procedures aimed at improving financial reporting and accounting systems to ensure that all income is properly receipted and accounted for. Other duties include Developing and maintenance of effective office systems (e.g. office maintenance, fixed assets, supplier contacts), ensuring these are consistent with Kituo’s operating requirements. Support the efficient running of Kituo’s office daily operations. Ensure all procurement processes are in compliance with Kituo’s and donor regulations. Support logistics for Kituo’s programme activities and any other administration duties as agreed. Advise on HR policies when required to ensure these comply with statutory regulations. Maintain personnel records and coordinate recruitment/induction in line with Kituo’s processes.

 Minimum Qualifications and Training: Must be in possession a Bachelor’s degree in Business Administration, Commerce or Economics or equivalent qualification. Must also be a registered member of ICPAK. A Master’s degree in the related field will be an added advantage.

Relevant Experience: Must have gained a minimum of 5 years’ progressive financial management and grants management experience on national development projects;

Skills: Must have good communication skills and must be proficient in using word processing, spreadsheet as well as QUICKBOOKS accounting software package. Demonstrated effective interpersonal skills, creative problem-solving, conflict, ethical management skills and excellent written and oral communication skills, Strong analytical and computer skills, especially with accounting software, spreadsheets and financial analysis.

Key duties and responsibilities include:

• Developing and implementing financial plans and budgets for KITUO, outlining projected revenue sources and expenditures.
• Developing and installing effective financial management systems and procedures aimed at improving financial reporting and accounting systems to ensure that all income is properly receipted and accounted for.
• Establishing stringent expenditure control procedures by ensuring that proper authorization for payments is strictly followed, any expenditure incurred are supported by payment vouchers and other valid accounting documents as well as ensuring those budgetary allocations are not exceeded without justifiable cause.
• Maintaining a fixed assets policy governing cost effective acquisitions, maintenance, valuation, depreciation, capitalization, replacement and disposal.
• Designing and coordinating the implementation and maintenance of financial information systems to cover the general ledger, job costing, asset management as well as income management system.
• Interpreting financial reports, statements, accounting records and advising the Executive Director on the significance of the same as well as identifying, evaluating and presenting alternative options for action.
• Reviewing analysis of activities, costs, operations and forecast data as well as building financial scenarios to determine the progress of each programme against stated goals and objectives.
• Developing and implementing a flexible and responsive procurement and stores policy that ensures goods and services are procured with due regard to economy and efficiency through the establishment of effective stock control systems.
• Developing and implementing effective human resource and administrative systems and procedures aimed at enhancing organizational efficiency, raising staff morale and increasing productivity.
• Participating in multidisciplinary teams to develop and implement integrated management plans and strategies that will ensure the achievement of KITUO’s goals and objectives.
• Representing KITUO in meetings, conferences and workshops and other forums to discuss financial matters.
• Preparing annual reports, donor reports, project proposals and position papers as well as filing returns to comply with statutory requirements.

• Reviewing the operations and results of the programme and providing periodical reports to the Executive Director.

• Developing and implementing strategic human resource and administration plans, outlining the activities to be undertaken and expected outcomes.
• Reviewing organizational performance by monitoring, tracking and evaluating progress made against activity plans, target and budgets.
• Developing and implementing effective strategies for employing qualified candidates with the necessary knowledge, skills, attitudes, behaviors and other characteristics necessary for effective job performance.

How to Apply: Interested candidates who meet the requirements should send their applications indicating the job reference number above. Applications should include: Cover Letter, Detailed CV, three referees one of which must be current or most recent employer, Copies of testimonials, email and day telephone contact, and an indication of present and expected remuneration. Address the application to:

THE CHAIRMAN,

 BOARD OF DIRECTORS

KITUO CHA SHERIA –LEGAL ADVICE CENTRE

P.O. Box 8948 – 00300, Ronald Ngala, Nairobi

E-mail: hr@kituochasheria.or.ke 

The application must reach us on or before 22^nd January 2025. Only short-listed applicants will be contacted.